Records
The tamper-evident logbook of the app: who did what, and when. System events are recorded immutably (append-only); manual cases – on safety, maintenance or incidents – are tracked with a status. You read it as a chronological timeline.
M05 · Core · System core
your-address.usable.works| When | Actor | Kind | Category | Severity | Subject | Event |
|---|---|---|---|---|---|---|
| Entry 5 | Item 4 | Done | Done | Reviewed | Re-check | Done |
| Record 6 | Entry 5 | Reviewed | Reviewed | Open | Routine checked | Reviewed |
| Item 7 | Record 6 | Open | Open | In progress | Service due | Open |
| Entry 8 | Item 7 | In progress | In progress | Done | Defect reported | In progress |
| Record 9 | Entry 8 | Done | Done | Reviewed | Handover ok | Done |
Two kinds of entries
System events (created/updated/deleted, sign-in, permission change, export/import) are captured automatically and are immutable – they are the evidence. You create cases yourself via “Create record”: title and time are required, plus category, severity and a note. A case can be edited while it is still “open”.
Immutable – corrections as a new entry
A record is never overwritten or deleted – that is its whole value. If something is wrong you add a correction that points back to the original entry; the detail view shows the full chain under “Corrections”. This keeps the original state visible (GoBD traceability).
Linked record & timeline
Every event can name the affected record (e.g. “Vehicle B-MZ 1234”). The timeline groups everything by day, and within the day by time. In the list you filter by kind, category, severity, event type and person and search title/note.
Roles, privacy & retention
Admins and dispatchers see everything and manage cases; staff may report their own incidents and see only their own. Log data is personal data: it serves security and audit only – not performance or behaviour monitoring (GDPR Art. 32; subject to co-determination under § 87 (1) no. 6 BetrVG where a works council exists). The retention date is shown on every entry; incidents are kept for 5 years (DGUV Rule 1 § 24 (6)).
What's inside
- Records
- Record
- Create record
- Set severity
- Reopen
Fits together with
Other blocks from the same area.
- DashboardThe dashboard is your home screen: an operational overview of every area you have access to – a traffic light per area, numbers that need action, a 30-day due-date timeline and status distributions.
M01 - SettingsThis is where your company's central settings live, used by all other modules.
M02 - Data importMove your existing data into Usable effortlessly: upload a file (CSV; just save Excel as CSV), columns and the delimiter are auto-detected, duplicates flagged — then import.
M03 - UsersThis is where you manage who has access to the app, what state each account is in (invited, active, deactivated) and which role and permissions each person gets.
M04