Articles & products
The register of all articles and products – with image, SKU, category, variants, price, stock and supplier.
Live preview — real view with sample data
M08 · Articles & products
| Name | SKU | Category | Price | Stock | Reorder |
|---|---|---|---|---|---|
| Bauer & Co. | Entry 5 | Record 3 | Entry 2 | Item 4 | ✓ |
| Wolf Spedition | Record 6 | Item 4 | Record 3 | Entry 5 | — |
| Roth Handel | Item 7 | Entry 5 | Item 4 | Record 6 | ✓ |
| Meyer GmbH | Entry 8 | Record 6 | Entry 5 | Item 7 | — |
| Kraus Logistik | Record 9 | Item 7 | Record 6 | Entry 8 | ✓ |
Not a screenshot: the same interface you get in production.
What you do here
You register articles and products (name, SKU, category, unit) and maintain image, price, stock and minimum stock. Each article can carry several variants (e.g. size/colour/pack) with their own SKU, price and barcode, and you can add further product photos to the gallery. Use the status board or the list to stay on top and spot what needs reordering.
Tips
The „Reorder“ tab instantly shows every article whose stock has reached or fallen below its minimum. Keep purchase and sales price separate so margin and inventory value add up later. Set phased-out articles to Discontinued via the board or „Set status“ instead of deleting them, so the history is preserved. Articles are the shared building block for trade and warehouse: orders, sales, inventory and goods receipt build on them and appear as linked lists on the article's detail page.
Stock: one source of truth
The „Stock“ field (with minimum stock and reorder flag) is the simple single-location quantity – meant for catalogue-only use without a dedicated warehouse module. When the „Stock“ module is booked, its per-location and per-batch levels (posted through a movement ledger) are the authoritative truth; they appear as a linked „Stock levels“ list on the article detail page. The flat stock field here then only serves as a quick read-out.
Legal requirements
Retention (HGB §257): Master data underlying accounting records and commercial correspondence – such as stock and price changes of articles – must generally be retained for six years. Enter the end of the statutory period under „Retain until“ in the „Retention“ section; expired records are then deleted in line with data-protection and commercial law. Auditability (GoBD): Stock and price changes must remain traceable. Do not delete phased-out articles – set them to „Discontinued“ (status) instead, so history and document basis are preserved (void instead of delete). Hard deletion of retention-bound articles is therefore reserved for administrators. The „Created by“ and „Updated by“ fields show who created and last changed the record. Food (LMIV, Reg. (EU) No 1169/2011): Flag food items in the „Food“ section via „Food“ and – where traceability is required – via „Lot/batch required“ (traceability under Reg. (EC) No 178/2002 Art. 18). Price indication (PAngV): For comparability and correct price indication, standardise the quantity unit („Unit“) and record, for the base price, the fill quantity („Fill/net quantity“) and the reference unit („Base-price unit“, e.g. 1 kg or 1 l).
What's inside
- Articles
- New article
- Set status
Fits together with
Other blocks from the same area.
Assets & Equipment
The register of every asset and device – machines, technical installations, tools, IT – with photo, QR label, location, owner, check-out, maintenance/inspection dates and value.
M09Tasks
Tasks are the "who does what by when" across all areas – as a kanban board by status or as a list.
M10Surveys
With Surveys you build your own questionnaires with pages, media and branching, decide how anonymous responses are and how participants get in, and distribute them internally or by link. Responses form a history; thresholds raise alerts.
M11Checklists
Checklists lets you build any number of inspection templates (e.g. vehicle walk-around, electrical safety check), publish exactly one valid version per template, and run recurring inspections on subjects such as vehicles, machines or locations. Every run is stored as an immutable, signed record.