Employee master
The central employee master: maintain all staff with their core data, employment and contact details in one place – independent of the app login.
M30 · Shared · People
your-address.usable.works| Last name | First name | Department | Position | Employment type | Start | Status |
|---|---|---|---|---|---|---|
| Kraus Logistik | Bauer & Co. | Entry 2 | Entry 5 | Reviewed | 10/06/2026 | ✓ |
| Bauer & Co. | Wolf Spedition | Record 3 | Record 6 | Open | 21/06/2026 | — |
| Wolf Spedition | Roth Handel | Item 4 | Item 7 | In progress | 02/07/2026 | ✓ |
| Roth Handel | Meyer GmbH | Entry 5 | Entry 8 | Done | 13/07/2026 | — |
| Meyer GmbH | Kraus Logistik | Record 6 | Record 9 | Reviewed | 24/07/2026 | ✓ |
What you do here
Create employees and maintain person data (first name, last name, employee number), employment (department, position, start and end date) and contact details (email, phone, mobile). This master is the HR anchor and is not tied to login accounts – it describes the person, not the access.
Status & history
Use „Deactivate“ to hide employees who have left without deleting them; the „Former“ tab brings them back and „Activate“ restores them. Start and end date as well as creation and update timestamps document the history.
Who sees what
Admin and dispatcher can create, edit, delete and toggle employees active or inactive. Drivers only have read access to the directory and cannot change anything themselves.
Tips
Use the search across name, employee number and email to find someone quickly, and the „Full-time“ and „Part-time“ tabs to filter by employment type. Capture employment type and start date right when creating a record – that keeps reports and handovers to payroll and dispatch clean. Use „Set employment type“ to change it quickly without opening the whole form.
What's inside
- Employees
- Employee
- Edit employee
- Add employee
- Set employment type
- Deactivate
- Activate
Part of these packs
- Freight — complete →For freight companies: orders, dispatch, ePOD, damages, drivers & time in one.
- Care service →For home care: clients, records, medication, tours, rota — SGB XI ready.
- Retail & warehouse →For retail/warehouse: articles, stock, receiving, stocktake, purchasing — GoBD-compliant.
- Trade business →For trades & facility: customers, projects, appointments, maintenance & mandatory checks.
- Practice & surveys →For practices/institutes: questionnaires, analytics, appointments & contacts.
Fits together with
Other blocks from the same area.
- AbsenceHere staff request holiday and report absences (sickness, home office, special leave, maternity, parental leave); the back office approves or rejects them – with an optional stand-in. The per-person, per-year leave account shows entitlement, taken, planned and remaining days.
M28 - Client masterThe central client record for care: one person with everything around them – master data, home access, relatives and legal guardianship, payers, care level with history, physician's order. The basis for routes, visits and care documentation.
M29 - Member masterThe central member master for clubs: core data, membership, offices and divisions in one place – plus a real fee account (charge/payment/open balance) with SEPA direct debit, independent of the app login.
M31 - Shift planningPlan shifts per staff member here – as a calendar, planning board or list. Dispatch sets the demand, assigns shifts and publishes the roster; the team sees its own roster, confirms shifts and can offer shifts for swap.
M32